The Challenge: Migration from Veeva Vault to Edge Regulated Content Management
In February 2017, Medidata began the migration process to remove our data from Veeva Vault into Edge Regulated Content Management (our own RCM product). The migration team was assembled with a cross-sampling of Medidata employees, including team members from technology, service delivery, information security, global compliance and strategy, professional services and enterprise technology. In addition to the internal migration team, Medidata partnered with a veteran external content migration partner, Valiance, to begin the migration process.
The first challenge the team faced was API limits imposed by the legacy system, Veeva Vault: extracting documents was initially estimated to be a lengthy, eight-week process. The Medidata team was able to increase system performance and extract documents from Veeva Vault in just six days — requiring only two days to load the data in Edge Regulated Content Management— which was a much quicker implementation process than the initial eight-week expectation.
The Solution: Edge Regulated Content Management
In total, Medidata extracted and validated 850,000 documents and their corresponding metadata in the migration process. These records included SOP, WI, Policy, Forms/ Templates, Validation documentation, Qualification documentation and Client eBinders ranging in size 1.5MB up to 1.6GB. To ensure 100% confidence for document integrity from source to destination, Edge Regulated Content Management has implemented an additional hash validation level checkpoint — in addition, to document count matching.